Free Online Appointment Booking that makes it easy &
discreet for your clients to set appointments

Get booked from anywhere, at any time

With a web scheduler customized for your business, your clients no longer have to wait until your office opens to set up an appointment. It'll be easy for them to check availability in real-time and book with you from any device that they own. It’ll save them from having to quietly make a phone call from their desk at work to try and discreetly book an appointment with you, and it’ll save you from having to return dozens of pesky missed calls.

Embed on your website

Want to keep clients on your website? The scheduler’s packaged so you can grab, paste on your site & have clients booking before you can say…wait, they’re already booking? Well, abracadabra!

Host on our website

If you don’t have a website, clients can schedule from the personal webpage that comes with your account. Just share the link to your scheduling page with clients and your appointments will be rolling in in no time.

Mobile friendly booking

iPhones, iPads, tablets, smart devices: each have different sizes and requirements but our web scheduler bends to meet them all! We make sure your clients who book on the go can see your schedule properly.

Make Booking Social

Is your business on Facebook or Tumblr? In just a few clicks, you can put your scheduler on your clients’ favorite sites & encourage your fans and followers to book with you from your social media pages.

Appointment Notifications that go out Auto-magically

Just thinking about the emails that have to be sent at the end of the day is exhausting. You send out confirmations for new appointments, reminders for tomorrow’s appointments, and follow ups for today’s appointments. It never ends and when you neglect to do it, you feel guilty. Get rid of the constant messaging by automating your appointment confirmations, reminders, & follow ups. With a scheduler, it’s easy to notify your staff & clients via email & text messages during the booking process.

Editable Templates

Say what you need to say right when you need to say it with customizable email & text message templates. It’s easy to make the appointment messages your own!

Friendly Reminders

Gently remind clients of their upcoming appointments with an email and/or a text message alert. Keep the no shows at bay by giving your clients multiple heads up.

Priority Text Alerts

Clients and staff receive text messages at important times in the booking process. Staff receive SMS notifications when appointments are scheduled or cancelled & clients get reminders sent straight to their mobile device.

Delivery Confirmations

It’s inevitable: one of your clients will claim he/she didn’t receive the confirmation or reminder email. With your online scheduling system, it’s easier than ever to check on the delivery status for all your appointment emails.

Easy to Schedule for both Services & Classes

Whether you see clients 1-on-1 for appointments or have clients book in groups for workshops or classes, we’ve got you covered. All you have to do is add in what hours you’re available for appointments or the schedule for your class and your clients will instantly be able to reserve their slot on your calendar. You maintain complete confidentiality (no clients see any other clients information) while easily showing interest clients your availability.

Unlimited Services

Add as many services as you’d like to your scheduler for clients to choose from when scheduling. Booking services is so flexible that you can assign different staff or locations per service for ultimate scheduling configuration.

Streamlined Classes

Do you offer seminars, workshops, or recurring classes? If so, it’s simple to add schedules with flexible capacities for the amount of clients who can register. Offer a small class for just 5 folks, or a large class for 100+. You decide!

Color Coded for Easy Visibility

Choose the color you want appointments to display on your calendar as on a service or class basis. It’ll make reading your schedule a breeze (especially once all those clients start booking ‘cause of how darn easy it is!).

Easily Download a Class Roster

You can download a class roster for attendance tracking. After the class ends, you can mark attendees as present or no show. You can also use rosters to move clients from one class to another and watch them update in real time.

Let Clients Set Up Appointments at any of your Locations

Opening your second, third, fourth or just “next” location is a mark of accomplishment for any business. Get a web scheduler that helps celebrate your growth with support for as many locations as your business can open. Manage all the appointments at each of your locations under one account plus clients can choose the most convenient location for them when booking their own appointment. Don’t let a web scheduler hold you back from growing your business the way you want.

In-Home Appointments

In-home service providers can collect people’s home or office addresses upon booking so they can map out their route. Add buffers to appointments to account for travel time.

Virtual Locations

Take appointments through Skype or over the phone? Works for us! We’ll adjust the meeting time so they make sense for what time zones your clients are booking in for their virtual appointment.

Sort Locations into Groups

Have a set of locations in different states or areas that need to be clustered together? Ease your client’s process when scheduling with you by grouping the locations that are near one another geographically or that offer the same services.

Private Scheduling Pages

If you have multiple locations and you don’t want people booking at one location to see the other location as an option for booking, you can direct clients to private location scheduling pages. Streamline scheduling & reduce confusion.

Provide Clear-Cut Appointment Times

From the clients next door to the ones around the world, with online scheduling that adjusts for time zones anyone can find the perfect appointment with you. Personalized communication that recognizes your clients’ timezones can put your clients at ease & make them feel like they’re being catered to. When clients book through your web scheduler, you ensure that email confirmations and reminders go out with the correct time for all parties.

Individual Time Zones per Client

It’s the internet age and your clients have gone global. That’s fantastic! But it can make for a confusing dialogue on what time you want to have your meetings. Your scheduler will auto detect the timezone for every client so that you can cater to anyone.

Reduce Translation Error

With each of your appointment emails reflecting the appointment time in your clients’ timezones you have less chance of having one of those “oh fudge!” moments. Stop trying to account for the time difference. Your scheduler can handle that.

Staff Override Controls

When your clients move, you can go in and update the time zone that’s on their profile so that any future appointments will display to them in their new time zone. You’ll eliminate timing errors and your clients will feel like you’re really paying attention to their needs.

Locations across different time zones

Have a location in every time zone across the country? Sounds busy! Choose a scheduler that will help keep you organized among the chaos plus provide your clients with the most flexibility when scheduling their appointments.

Reduce No Shows by Accepting Payments

Get paid without the fuss: give your clients flexibility by accepting Visa, Mastercard, AMEX, Debit Cards, PayPal, & Cash or Check payments. Letting clients pay up front for the service they're scheduling with you has reduced no shows by up to 99% for businesses with online scheduling. Plus, you can easily handle refunds & see transaction history from right inside the app.

Connect with PayPal

We make it simple to accept payments for appointments through PayPal with the 2-step account integration. Just verify your account id and you'll be ready to take payments in no time.

Manage Cash & Checks

If your clients pay with cash or check at time of service, you can easily enter and manage those payments in our interface to keep track of which appointments are completed.

Accept All Credit Cards

With our fully integrated credit card processing through Merchant Warehouse, you'll make submitting and accepting payments easy on you & your clients. Read more about our appointment scheduling & payment integration here.

Auto Cancel for Non-Payment

Ensure that only paying clients can reserve your time with auto cancellation when clients don’t pay upon booking. Maximize your time and minimize how long you spend nickel-and-diming over cost for service.

No Need to Pencil It In Twice

If you're a Google user, you already know how much gets thrown up on your calendar, especially if you share one with your mom, dad, aunts, uncles, & long lost second cousins. With 2-way Google Sync, your calendars will read one another and know when you’re busy with business & when you’re free for business. Relieve the anxiety of potentially double booking yourself by managing multiple calendars in one view and watch appointments float back and forth effortlessly.

Sync Runs Automatically

Stay in sync without having to think about it! We keep your appointment calendar updated with resyncs at least once every thirty minutes. You’re also able to run the sync on the fly, too, if that’s not fast enough for you!

Custom Intake Forms

Manage all the details from one place. If you have a pre-booking questionnaire (like “How did you hear about us?” or “What are you goals for this appointment?”) all of that information will show up on Google Calendar, too.

Eliminate Double Booking Anxiety

Listing yourself as busy on Google Calendar blocks off your availability for clients scheduling with you. Rid yourself of the stress of dealing with double bookings by keeping them from happening in the first place!

Each Staff Synced Separately

Staff members can sync their own Google Calendar to their schedule or a sub calendar they’ve created. Whenever you add appointments, you’ll be able to see staff’s availability based on the synced calendars.

Make it Easy for both New & Existing Clients

All of the demands on your time can make it incredibly difficult to live up to your clients' expectations. With online scheduling, you can avoid the pitfalls and mishaps of multitasking and trying to satisfy too many people at once. Offering people the ability to manage their own appointments will make you more accessible for the clients booking with you and more present for the clients you’re currently with.

Import a Client List

Entering clients into your scheduling system by hand is tedious & inefficient. Get a scheduler that lets you import them in seconds with bulk client uploader.

Recurring Appointments

Have clients you see on a repeating basis? Not a problem. With support for recurring bookings, you can adapt to your customers' consistent or quirky scheduling needs.

Client Login & Registration

If you have membership programs that restrict who can book with you, then set up your scheduler so that only pre-registered clients can see your availability. You can also keep your scheduler open so anyone can view it.

Closing Your Books on Time

Invoicing: It can make you want to pull your hair out. But with all client & service info available in your free online scheduling software, invoicing is a no-brainer ( + it leaves your scalp un-plucked; just an added bonus).

Schedule Management from Any Device

Be available for booking at anytime, anywhere with checkAppointments. The appointment management system syncs across your multiple devices to create a schedule that’s simple to understand and available wherever you have an internet connection. It’s free & easy-to-use scheduling that you can access from your tablet or smartphone (with our mobile apps for Android or iOS) or a desktop with our web app.

Responsive Client Booking

Your scheduler’s simple, responsive navigation lets clients to schedule on the go. Whether they’re on their way to work or relaxing on the couch, clients can pull up your availability from their handheld and book instantly.

A Schedule that Fits in your Pocket

You have enough to keep up with which is why online scheduling is such an effective tool for your multifaceted and over-stressed life. Setup your web scheduler and have control over your appointments from anywhere.

Mobile Apps for Android & iOS

Our mobile apps make managing your hectic life a piece of cake. It's impossible to have your computer with you wherever you go, but you often need to move things around at a moments notice. Get our Android or iOS apps.

Categorize your Appointments

Having appointment control right at your fingertips means you don’t have to wait until you get to your computer to mark them as completed. Change appointment statuses on the go and see them sync to all of your other devices.

Reports & Lists Keep you on Track

Get automatic reports of open appointments, class attendance, cancellations, no shows, & payments. Download & print ready-made client lists or class rosters. Whether it's the end of the month & you want a list of all the people you've seen plus the notes from your meetings, or it's the beginning of a busy week & you want a list of your upcoming appointments, with online scheduling, you’ll be prepared without even thinking about it.

Grab & Go Reporting

Your reports compile themselves based on how you categorize appointments. When you’re ready to run them, they’ll be ready & waiting with the most up-to-date info.

Custom Reports

Business users get a free custom report that they can run on the fly over any date range. We’ll build it and add it to only your account so that you can access it whenever you need it.

Monitor your Growth

When you're in the grind it can be difficult to lookup and see how far you've come. Our reports keep all historical data so you can see how you've done week over week, month over month, and year over year.

Charts to Show Popularity

Quickly view what services, classes, staff or locations were the most popular with our dashboard charts. Intelligently use the information to offer coupons or discounts to boost the popularity of all of your appointment offerings.

You're Not Cracking This Case, Sherlock.

With all the hacking and tampering that fills our headlines, it’s wise to choose online services that take measures to protect your data. All of our plans come with high grade SSL encryption to protect your data while you're working in our application. We shield you and your customers personal and payment information making sure nothing's intercepted.

HIPAA compliant

We’ve checked all the boxes to guarantee patient information is protected. By following all HIPAA & PCI standards, you can feel safe that private patient records are kept that way. Read more about HIPAA Compliance.

Your Data's Kept 100% Private

We take utmost care in securing your data and never share any information with third parties. We keep our servers secured according to PCI-DSS standards because your client & booking information is key to your business.

Regular Scans & Backups

We get our servers scanned regularly for any vulnerabilities. We take full hourly backups and store them at a remote location to make sure none of your data can be lost.

Private & Secure

Stellar Support

We offer 1-on-1 support for anyone getting started to guarantee your business’s success. Having trouble down the road? Our support staff will set up individual phone calls to help get you over the hurdles. We’re a friendly bunch that really strives to get your scheduling system working exactly as you envision it. Give us a call at 202-753-7351 or book a time for a support call.

Don't take our word for it!

We'd rather you hear it straight from our clients. Here's just a snapshot of the praise we get (lest we seem immodest):

“Customer support is the best I've ever seen. I can send a support email and receive an answer within an hour, usually. This includes support questions I've sent during holiday weekends that were still answered within an hour, even though I wasn't planning on receiving an answer until a couple days later.”

Dr. Ted, Ohio Naturopathic LLC

“We don’t have to even think about it – it’s effortless. We save a lot of time not having to send out the reminders to staff and to the parents. checkAppointments takes care of it for us.”

Jessica Berish, Director of Admissions & Marketing for WisconsinVL

“checkAppointments support team has helpd make online appointment scheduling! We’ve polled people at random who have come in and asked how it worked for them. Many have said that they come to Lake County specifically because it’s easy to book with – they didn’t have to call and wait for that to be returned.”

Captain Carl Dondorfer, Lake County, Ohio

“The service your team offers means online booking with you guys makes it convenient not only for my clients but for me too! It really makes my life easier, plus you are constantly upgrading the product so the tech improves which is a real bonus.”

Ana Loiselle, Coach, New Mexico Relationship Center